Job Description

Associate School Business Administrator

Davies Career and Technical High School in Lincoln, Rhode Island is a state school that prepares students with a technical skill set and training they can carry to future careers. By providing hands-on training and career preparation, we help ensure each Davies graduate has the academic background and technical skills needed for future success. Davies is now hiring an Associate School Business Administrator!

As a State of Rhode Island employee, you would be offered an array of benefits including benefits (medical, dental & vision), life insurance, personal time, sick time, deferred compensation, legal coverage, etc...

Qualifications

• Must hold or be eligible for a RI School Business Administrator certification
• Demonstrated knowledge of school budgeting, purchasing & procurements, salary and benefits costing, and preparation of varied financial reports

Essential Duties and Responsibilities

Support the Assistant Director with budget preparation for state, local, categorical, capital and grants funding sources

Prepare and provide financial data summaries in support of the preparation of budget status updates and projections (quarterly, annually, intermittent) as required or upon request

Supervise the main office/central office business office

Process purchase requisitions required to generate purchase orders.

Determine the expenditure coding for financial transactions to ensure accurate capture of expenditures by funding source, line item and department

Prepare adjusting journal entries necessary for accurate general ledger recording of all financial transactions

Oversee Federal entitlement grants application processes and provide support as needed for grants financial reporting (Title I, Title II, IDEA, Title IV, Perkins, as well as categorical and other grants)

Supervise and provide support for the payroll preparation for bi-weekly payments of wages, stipends, clubs, extra-curricular, and all other wage types

Generate required Uniform Chart of Accounts (UCOA) reporting file

Fulfill the R.I.D.E. School Food Director role in addition to preparing Federal reimbursement claiming for the student meals programs under the policies, rules and regulations governing National School Breakfast, Lunch and Child and Adult Care Food Program (CACFP)

Oversee the administration of the Student Activities Fund, ensuring that all deposits and expenditures are properly recorded, and that monthly bank reconciliations are performed

Prepare annual applications necessary for the maintenance and renewal of the school's insurance policy coverages, including obtaining a Student Accident Insurance carrier

Coordinate the records retention processes on an annual basis in accordance with State of RI records retention policies

Supervise the creation of spend authorizations and travel expense reports

Fulfill all other related duties as assigned

Skills Required

• Proficiency in Microsoft Office Suite, the Internet, Google Docs and Gmail
• Proficiency in, or ability to become proficient in: Accelegrants, ERP/Workday, BFM budget management system, and other systems as may be implemented by the State for its agencies
• Strong verbal and written communications skills
• Demonstrated ability to support, lead and guide staff members
• Embrace and demonstrate collaboration and teamwork
• Meet deadlines involving multiple concurrent tasks within time constraints
• Must possess the ability and desire to be directly involved in a varied, wide range of duties involved in main office/central office operations

Physical Demands Work Environment

The work environment consists of offices, classrooms, ramps, and the ability to move throughout the facility and surrounding outside grounds; sometimes to other buildings. The noise level in this environment may be loud, depending upon the activity level during the day and the location

Education and Experience Requirements

Minimum requirement: Bachelor's Degree in Business Administration, with a concentration in accounting or finance, or a substantially similar degree to be deemed qualified to obtain a RI Department of Education issued School Business Administrator certification

Minimum of five (5) years' experience in managerial and supervisory roles (preferred) directly related to purchasing and procurements, budget creation, general ledger accounting and recording, financial reporting, as well as overall main office & central office duties within a school environment

Terms of Employment

Compensation is annual salary, and is a required 12-month employment position. The successful candidate will be hired as a non-union, non-classified employee as defined by the State of Rhode Island employee classification system, and will be a state employee

Benefits: Align to the State of Rhode Island healthcare plans and other benefits in accordance with the standards afforded to non-union, non-classified employees of the State of Rhode Island

Work year: Year-round

Workweek: 35 Hours

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